http://boardroomsystems.net/how-to-take-notes-at-a-board-meeting

Board meetings can be lengthy and complicated, however they can also be made as efficient as you can with a bit of preparation. This article will cover the most crucial steps to plan for board meeting – from preparing a meeting agenda to establishing an administrative trail.

Start by reviewing the minutes from the previous board meeting and determining the most important items to be discussed during this meeting. If you’re not sure of what you need to discuss then you can request feedback from board members to help guide your decision.

Once you’ve finalized the agenda, contact any directors or chairpersons of committees who require reports or additional materials and set deadlines. This will help to ensure that all the required information is received before the meeting so that you can effectively address every item on the agenda.

It’s a good idea check in with directors who were assigned specific tasks during prior board meetings to ensure that they’re on the right track. This will help avoid the situation where director raises an issue that’s already been discussed at a prior meeting, which can cause confusion for everyone.

Make sure you distribute the board pack or the minutes of the meeting to the attendees. Convene, an application for managing boards is a great tool to cut down time and effort. Alternately, you can mail the documents via email, and then mail the required notices to comply with any legal requirements.